How much does a charter bus cost?
How much does a charter bus cost?
$1,000 – $1,800 charter bus cost per day
$800 – $1,600 minibus cost per day
Charter bus prices
Charter bus rental prices are $1,000 to $1,800 per day on average. For shorter trips, a charter bus costs $100 to $190 per hour. Renting a minibus costs $800 to $1,600 per day or $80 to $175 per hour. Prices vary by the total trip distance or rental time.
| Bus type | Cost per hour | Cost per day | Cost per mile |
|---|---|---|---|
| Charter bus | $100 – $190 | $1,000 – $1,800 | $4 – $6 |
| Minibus | $80 – $175 | $800 – $1,600 | $3 – $5 |
Charter bus
Charter bus rental prices are $1,000 to $1,800 per day on average or $100 to $190 per hour. A charter bus typically has a bathroom, comfortable reclining seats, air conditioning, and luggage space below the bus. This bus is best for long-distance and interstate trips or tours.
Charter buses typically also have Wi-Fi and power outlets.
Seating capacity is 24 to 56 seats, depending on the bus model.
Minibus
Minibus rental prices are $800 to $1,600 per day on average or $80 to $175 per hour. A minibus typically also has reclining seats and some overhead storage. However, these vehicles are for shorter trips, so they don't have luggage space underneath or a restroom.
Seating capacity is typically from 12 to 25+ seats, and luxury models have premium leather interiors or wraparound seating.
A minibus is easier to park in cities and for moving groups through heavy traffic to and from the airport.
Charter bus cost calculator
Cost factors for hiring a charter bus typically include:
Hourly vs. daily rates – If you're booking a charter bus for more than 4 to 6 hours, than consider booking for a full day rate to save money.
Tour guide service – Extra costs apply for the company to provide additional staff to point out all the sights to your group.
Round trip vs. one way – Tour bus rental costs for round trips are often more affordable than one-way charters, especially if return charges apply.
Season & demand – Chartering a bus during peak holidays, weekends, or during major events can raise costs due to higher demand.
Amenities – Fees increase for luxury models with Wi-Fi, coolers, restrooms, reclining seats, tables, and big-screen entertainment systems.
Driver's time – If a driver needs to wait for an event to conclude or stay somewhere overnight on a long-distance trip, there might be additional costs.
Fuel prices – Fluctuating gas prices can influence tourist bus prices on longer trips with more mileage. Some companies offer a fixed rate, while others could charge extra for gas.
Tolls & parking fees – Depending on the route and destination, you might need to pay fees for toll roads and city parking.
Special requests – Any extra requests like additional pick-up points or specific routing needs can influence the total coach bus rental cost.
Insurance & licenses – While reputable charter companies include necessary insurance and licensing in their base cost, always verify coverage terms. Some companies also allow options for additional coverage.
Age & model of the bus – Newer models or luxury buses tend to cost more than older or basic models.
Advanced bookings – Some companies offer discounts for booking several months ahead, while last-minute bookings can cost extra.
Accommodating disabilities – Various extra fees can apply to rent a bus with a chair lift and extra space for service animals to travel with you.
Other transportation options:
Limo rental costs $70 to $150 per hour.
Party bus prices are $100 to $170 per hour.
Chauffeur prices are $30 to $50 per hour.
Charter bus FAQs
What is a charter bus?
A charter bus is a spacious motorcoach vehicle hired for private group travels, such as conferences, trips, tours, or event celebrations. You schedule when you want your group to leave and set your own destination and route, eliminating the challenges of public transportation. Your rental comes with a professional driver.
How many seats are there on a charter bus?
A standard charter bus usually seats 24 to 56 passengers while larger luxury coaches can have 60 to 70 seats. For smaller groups, you might think about hiring a minibus or shuttle that accommodates between 12 to 25 people.
Can you bring food or snacks on a charter bus?
Many charter buses allow passengers to bring food or snacks onboard. Consult with the provider in advance to make sure you understand their policies. Some companies provide snacks and drinks onboard as long as you order them beforehand.
Ask the rental agency if you need to pay an extra cleaning fee or put down a bigger deposit to bring alcohol on the bus.
You can bring almost anything on a charter bus except for weapons, flammable materials, illegal substances, or anything that creates a safety risk.
What is the luggage capacity for a charter bus?
Charter buses typically have enough luggage capacity for 1 large suitcase and 1 carry-on per passenger. However, the amount of storage space depends on the bus model, so always check beforehand.
Do charter buses have outlets, bathrooms, Wi-Fi, & TVs?
Most charter buses today do come with amenities like outlets, bathrooms, Wi-Fi, and TVs, enhancing the overall travel experience. Available features vary by provider.
Are charter buses climate-controlled?
Almost all modern charter buses are equipped with climate-controlled systems to keep the passengers comfortable in all weather conditions. Some buses come with adjustable AC vents so that people can adjust the amount of airflow around their seats.
How much do you tip a charter bus driver?
Most people tip 10% to 20% of the total cost of the bus charter according to the level of service provided. Though tips are not a requirement, the driver and crew always appreciate this expression of gratitude.
Getting estimates from charter bus rental companies
Before finding a bus charter service near you, be sure to:
Compare 3+ quotes from licensed and insured charter bus services.
Ask if they have relevant certifications such as:
Credentials from recognized transportation authorities or associations.
A state-issued business license or permit.
Membership in national or regional charter bus associations.
Current driver's licenses for every driver.
Affiliation with reputable transport unions.
Request a list of references from previous clients.
Ask local businesses, schools, or community groups if they have recommendations for reliable charter bus services.
Read their reviews on platforms like Fash and Google.
Be cautious of the lowest quote that can indicate poor service or outdated buses.
Questions to ask bus rental companies
Ask the following questions before hiring a charter bus:
How many years have you been in the charter bus industry?
Will you charge per hour or per mile with gas fees?
Do you offer package discounts for extended trips or repeated bookings?
How many people can fit in your buses?
Does the bus have Wi-Fi, power outlets, restrooms, and air conditioning?
How frequently do you service and maintain your buses?
Can I inspect the bus before booking, and how far in advance should I book it?
Do you conduct regular background checks and drug tests on your drivers?
Are there any restrictions on food, drinks, or items we bring on the bus?
What's your cancellation and refund policy?
Are your buses accessible for passengers with disabilities?
Can you provide references or testimonials from past clients?
Are there any additional fees for tolls or parking?
What's your policy on rest breaks for the driver on longer journeys?
Can I request specific routes or stops during our charter service?
Are your buses environment-friendly or have low-emission ratings?
Do you have a customer support line in case of questions or concerns during the trip?