How much does it cost to rent tables and chairs?
How much does it cost to rent tables and chairs?
$2 – $20 average daily rental cost per chair
$7 – $15 average daily rental cost per table
$25 – $75 average rental package of table with 8 chairs
Cost to rent tables and chairs
The average cost to rent tables and chairs for a wedding or event varies by guest count. Chairs typically rent for $2 to $20 each, while tables range from $7 to $15, with higher rental rates for specialty tables. Many rental companies offer package deals for $25 to $75 for a table with 8 chairs.
| Rental type | Average cost per day |
|---|---|
| Standard chairs | $2 – $5 per chair |
| Premium chairs | $8 – $20 per chair |
| Standard tables | $7 – $15 per table |
| Specialty tables | $65 – $95 per table |
| Package deal (table with 8 chairs) | $25 – $75 per set |
Standard chairs: Basic folding or stackable chairs cost $2 to $5 each, these are suitable for casual events, backyard weddings, or budget-friendly gatherings.
Premium chairs: Ranging from $8 to $20 each, these include elegant options like Chiavari or ghost chairs, ideal for formal weddings, upscale receptions, and events where aesthetics are a priority.
Standard tables: Plastic round or rectangular tables priced between $7 and $15 each are commonly used for casual dining and buffet setups at various events, including outdoor weddings and receptions.
Specialty tables: These tables include folding DJ tables, bar tables, or skirted bridal party tables priced from $65 to $95 each.
Package deals: This option of renting a table with 8 chairs for $25 to $75 per set is convenient for budget-conscious couples looking to simplify their rental process.
Wedding chair rental cost
Selecting the right chairs is essential for comfort and style. Rental prices vary by type, with standard folding or stackable chairs ranging from $2 to $10 each. Elegant Chiavari chairs cost $8 to $15 and transparent acrylic chairs cost $10 to $20. Kid-sized chairs cost $2 to $5 each.
| Type | Average daily rental cost (per chair) |
Description |
|---|---|---|
| Folding chairs | $2 – $6 | Budget-friendly chairs that fold flat for easy storage and transport. |
| Stackable chairs | $5 – $10 | Versatile stackable chairs commonly used in conferences and seminars |
| Chiavari chairs | $8 – $15 | Elegant and lightweight wood or resin chairs popular for upscale events like weddings and banquets |
| Transparent chairs | $10 – $20 | Clear acrylic “ghost” chairs blend seamlessly with any decor |
| Chair slipcovers | $1.50 – $4.00 | Fabric covers that allow you to improve the look of a cheaper chair and match your color scheme |
| Bistro chairs | $4 – $12 | Lightweight chairs often made from metal or wood for outdoor events and casual gatherings |
| Bar stools | $6 – $15 | Taller chairs used in bars and cocktail parties |
| Kid’s chairs | $2 – $5 | Smaller chairs designed for children |
Table rental cost
Selecting the right tables for your wedding is just as important as choosing chairs, as they determine the reception layout. Rental prices vary by type and size. Small cocktail tables range from $10 to $12 each. Round or banquet tables cost $7 to $15 each and seat 6 to 8 guests.
| Table type | Average daily rental cost (per table) |
Capacity |
|---|---|---|
| Cocktail table | $10 – $12 | Standing or seating for 2 – 4 guests |
| 48" Round | $8 – $10 | Seats 6 guests |
| 60" Round | $11 – $15 | Seats 8 guests |
| 6' Banquet | $7 – $10 | Seats 6 – 8 guests |
| 8' Banquet | $10 – $14 | Seats 8 –10 guests |
| Kids table | $6 – $10 | Seats 6 – 8 children |
| Folding DJ stage | $65 – $75 | Platform for the DJ equipment |
| Curved bar table | $75 – $85 | Standing or seating for 2 – 4 guests |
| Bridal party skirted table | $80 – $95 | Seats up to 12 |
Cost factors
When renting chairs and tables for events or weddings, several factors influence the overall cost:
Type of chairs and tables: Basic plastic or metal folding chairs typically cost less than more elegant options like Chiavari or transparent chairs. Similarly, tables can vary in price based on their shape and material, with smaller, plastic tables costing less than larger and sturdier types.
Number of guests: The total number of chairs and tables required will significantly impact the rental cost. Many rental companies offer discounts for bulk orders, so it's beneficial to inquire about package deals.
Length of rental: The rental duration affects pricing. Longer rental periods may incur higher costs, so planning accordingly can help manage expenses.
Delivery and setup fees: Some companies charge separately for delivery, setup, and breakdown services, while others may include them in the rental fee. Clarify these details upfront to avoid unexpected costs.
Location: Rental costs can vary widely depending on the location of the event. Urban areas or regions with high demand may have higher rental prices compared to rural areas.
Decor and linens: If you opt for chair covers, table linens, or other decorative elements, these will add to the overall rental cost.
Vendor differences: Different rental companies may have varying pricing structures, quality of service, and selection of items. Researching multiple vendors and reading reviews can help you find the best deal.
Other wedding and event rentals
Chairs and tables are just the beginning of the rentals you'll need when planning your wedding or event. In addition to seating and dining arrangements, you'll also want to consider essentials like tents, transportation, and linens which all factor into the total wedding costs.
Table linen rentals
Linen rentals include tablecloths, napkins, and chair covers. With various colors, fabrics, and styles available, you can easily customize your decor to match your theme, whether it's elegant, rustic, or modern. Basic linens may be included in your wedding catering costs, with extra costs for custom colors and high-end materials.
Wedding tent rentals
Tents are popular for outdoor events, providing shelter from the elements and creating a designated space for activities. A wedding tent rental costs $800 to $3,000 depending on the size and style.
Porta potty rentals
Renting a porta potty costs $75 to $125 each per day for outdoor weddings or events. Standard units are basic, non-flushing toilets, while deluxe options include flushable toilets and sinks with running water. Longer rental periods typically offer reduced daily rates.
Limo rental
Limo rentals cost $425 to $950 per night or $500 to $1,100 for a wedding event. Rental prices depend on your location, the type and size of the vehicle, and the event type.
Photo booth rental
Photo booths are a fun addition to any event, allowing guests to take memorable photos with props and backdrops. Photo booths cost $400 to $1,000 to rent for a party or wedding and often include features like instant prints and social media sharing.
Food truck rental
Food trucks provide a unique and flexible catering option for events and casual weddings, offering a variety of cuisines to suit different tastes. A food truck rental typically costs $400 to $2,000 minimum, with an average cost of $10 to $25 per person depending on the menu and event size.
Transportation rentals
Party buses offer a mobile party experience, perfect for bachelor/bachelorette parties, birthday parties, and group outings. Renting a party bus costs $100 to $170 per hour. They come with amenities like sound systems, lighting, and seating areas, providing a fun and safe way to travel between venues.
Charter bus rentals cost $800 to $1,600 per day for a minibus to provide transportation for your guests to and from weddings or other events.
Table and chair rental FAQs
Where can I rent tables and chairs?
You can rent tables and chairs from:
Event rental companies
Party supply stores
Catering companies
Community centers
Wedding venues
Does the rental cost include delivery, setup, and pickup?
While some rental companies include delivery, setup, and pickup in their pricing, others may charge additional fees for these services. It’s essential to clarify what your rental agreement includes to avoid unexpected costs.
Getting estimates from wedding services
Getting estimates from wedding services doesn’t have to feel overwhelming. Taking an organized approach and following these tips can help:
Do your research: Start by compiling a list of potential rental companies. Don’t settle for the first option you find; instead, explore various providers to compare offerings and prices.
Request multiple quotes: Reach out to several rental companies to request quotes for the items you need, such as tables, chairs, linens, and decor. Having multiple estimates will give you leverage when negotiating prices and help you identify any significant price discrepancies.
Ask the right questions: When contacting rental companies, be sure to ask about delivery, setup, and pickup fees, as these can significantly affect your overall costs. Inquire about any minimum order requirements and whether there are additional charges for specific items or services.
Be clear about your needs: Provide the rental companies with detailed information about your event, including the guest count, venue layout, and the specific items you require. This clarity will help them give you accurate estimates and ensure you receive everything you need.
Negotiate: Don’t hesitate to negotiate the quotes you receive. Many rental companies may be willing to work within your budget or offer discounts, especially if you're renting multiple items.
Review contracts carefully: Once you receive estimates and decide on a rental company, carefully review the contract before signing. Ensure that the contract clearly outlines all agreed-upon terms, including prices, delivery dates, and item counts, to avoid any misunderstandings later.
Questions to ask your wedding planner
Your wedding planner can simplify the rental process by helping you find the right tables, chairs, linens, and decor while coordinating delivery and setup for your big day. Be sure to ask your wedding planner these important questions:
Do you handle the rental arrangements for tables, chairs, and linens?
Can you recommend reliable rental companies you've worked with before?
Will you coordinate the delivery and setup of rental items on the wedding day?
Are there any specific rental items you think we should consider for our wedding?
How do you ensure that the rental items are in good condition upon delivery?
What is included in the rental costs, and are there any additional fees we should be aware of?
Can we view the rental items before the wedding day to ensure they meet our expectations?
How do you handle any issues or damages that may arise with rental items?
Do you have a preferred timeline for when to order the rental items?
Will you assist with creating a floor plan that incorporates the rented items?
Using our proprietary cost database, in-depth research, and collaboration with industry experts, we deliver accurate, up-to-date pricing and insights you can trust, every time.